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Pennsylvania Fire Information Reporting System (PennFIRS)

PennFIRS, the Pennsylvania Fire Information Reporting System, is the state system that fire departments use to report and manage the flow of incidents into the National Fire Incident Reporting System (NFIRS).  The OSFC reports all incidents to the United States Fire Administration’s National Fire Data Center.  PennFIRS also has the potential  for reviewing and analyzing Pennsylvania’s fire situation.

The Federal Fire Prevention and Control Act of 1974 authorized the United States Fire Administration’s (USFA) National Fire Data Center to gather and analyze information on the magnitude of the Nation's fire problem, as well as its detailed characteristics and trends. The Act authorized the USFA to develop uniform data reporting methods, and to assist state agencies in developing and reporting data. The National Fire Data Center established NFIRS to carry out the intentions of the Act.

Penn FIRS On-Line - NFIRS Software

NFIRS reporting is done electronically, so the USFA has developed a standard NFIRS package that includes incident and casualty forms and a coding structure consistent with the National Fire Protection Association Standard 901, Uniform Coding for Fire Protection. NFIRS 5.0 expands the collection of data beyond fires to include the full range of fire department activity on a national scale. It is a true all-incident reporting system.

Fire departments can use any NFIRS 5.0 compliant software to submit their reports. Beginning July 1, 2015, the Office of State Fire Commissioner will make available a new product, Emergency Reporting (www.emergencyreporting.comthat our office calls PennFIRS On-Line. Emergency Reporting will provide to each department a free PennFIRS package (including maintenance agreements) to any fire department in the state wishing to participate. PennFIRS On-Line meets all the basic National Fire Incident Reporting System (NFIRS 5.0) criteria. All data entered by a fire company/department should be submitted to OSFC and in turn will be forwarded to NFIRS. Modules provided free of charge include the incident module, reports module, my profile module, library module and administration module. Additional modules may be purchased directly from Emergency Reporting.

  • NOTE:  Effective July 1, 2015, current users of FH.Net (Firehouse Software) will be responsible for all costs associated with continued use of Firehouse products.  For technical support, contact Firehouse Tech Support directly at FH.NET@xerox.com.
  • NOTE:  OSFC no longer has the ability to help with questions/issues with Firehouse including resetting of passwords.  Any issues, please contact Firehouse Support directly at 1-800-921-5300 ext. 2.

Reporting Requirements

Departments wishing to apply for and receive a grant under the Fire Company Volunteer Ambulance Service Grant Program (FCVAS) beginning with the 2017-18 grant period must:

"The fire company shall also agree to participate in the (by fiscal 2016) and report (by fiscal 2017) information (incidents) using the Pennsylvania Fire Information Reporting System (Penn FIRS)" (Grant Guidelines)

After the 15th of each month, OSFC will post an "Incident Count Report by Month" for departments to check to ensure proper compliance. To access this report, click below:

Monthly Incident Count Report for Year 2017: 000767bGroup - NFIRS Incident Aid Exposure NoActivity Month 2017 FINAL (PDF)

Monthly Incident Count Report through October 2018: 000767bGroup - NFIRS Incident Aid Exposure NoActivity Month thru October 2018 (PDF)

ON-Line User Registration

To register for PennFIRS On-Line (Emergency Reporting) please send an email to krherman@pa.gov with the following information:

County

FDID (5 digit number only

Fire Department/Company Name

Fire Department Street Address (No PO Box

Fire Department/Company Mailing Address

Department Phone Number

Contact Name

Contacts Phone Number

Contacts E-mail Address

What incident software are you currently using

The OSFC will verify your information and create your fire company/department account. Your designated contact will receive an email with instructions on how to set up a program and receive training.  All submissions to this office will be verified prior to establishment of PennFIRS On-Line account activation.

To participate in NFIRS fire departments must have an FDID, a Fire Department Identification Number.  This is a five-digit number assigned to each department. In Pennsylvania, Fire Department Identification Numbers are assigned by the State Fire Commissioner. PA FDID’s are five-digit numbers consisting of a two-digit number for the county and a unique three-digit number assigned to the department by a county agency or association. This three digit number could be a company, station, zone or district number.

Departments should always check with the OSFC or your county EMA/911 agency before beginning to use an FDID. A list of FDID numbers can be found at FDID List - August 2017 UPDATED (PDF).