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Pennsylvania Fire Information Reporting System (PennFIRS)

PennFIRS, the Pennsylvania Fire Information Reporting System, is the state system that fire departments use to report and manage the flow of incidents into the National Fire Incident Reporting System (NFIRS).  The OSFC reports all incidents to the United States Fire Administration’s National Fire Data Center.  PennFIRS also has the potential  for reviewing and analyzing Pennsylvania’s fire situation.  


The Federal Fire Prevention and Control Act of 1974 authorized the United States Fire Administration’s (USFA) National Fire Data Center to gather and analyze information on the magnitude of the Nation's fire problem, as well as its detailed characteristics and trends. The Act authorized the USFA to develop uniform data reporting methods, and to assist state agencies in developing and reporting data. The National Fire Data Center established NFIRS to carry out the intentions of the Act.


Penn FIRS On-Line - NFIRS Software

NFIRS reporting is done electronically, so the USFA has developed a standard NFIRS package that includes incident and casualty forms and a coding structure consistent with the National Fire Protection Association Standard 901, Uniform Coding for Fire Protection. NFIRS 5.0 expands the collection of data beyond fires to include the full range of fire department activity on a national scale. It is a true all-incident reporting system.


Fire departments can use any NFIRS 5.0 compliant software to submit their reports.  Beginning July 1, 2015, the Office of State Fire Commissioner will make available a new product, Emergency Reporting (www.emergencyreporting.comthat our office calls PennFIRS On-Line. Emergency Reporting will provide to each department a free PennFIRS package (including maintenance agreements) to any fire department in the state wishing to participate.  PennFIRS On-Line meets all the basic National Fire Incident Reporting System (NFIRS 5.0) criteria.  All data entered by a fire company/department should be submitted to OSFC and in turn will be forwarded to NFIRS.  Modules provided free of charge include the incident module, reports module, my profile module, library module and administration module.  Additional modules may be purchased directly from Emergency Reporting.


NOTE:  Effective July 1, 2015, current users of FH.Net (Firehouse Software) will be responsible for all costs associated with continued use of Firehouse products.  For technical support, contact Firehouse Tech Support directly at

NOTE:  OSFC no longer has the ability to help with questions/issues with Firehouse including resetting of passwords.  Any issues, please contact Firehouse Support directly at 1-800-921-5300 ext. 2.

Reporting Requirements


Departments wishing to apply for and receive a grant under the Fire Company Volunteer Ambulance Service Grant Program (FCVAS)  beginning with the 2017-18 grant period must:


"The fire company shall also agree to participate in the (by fiscal 2016) and report (by fiscal 2017) information (incidents) using the Pennsylvania Fire Information Reporting System (Penn FIRS)" (Grant Guidelines)


A list of all non reporting departments as of January 31, 2017 can be found here: Non Reporting as of Jan 31.pdf


On-Line User Registration
To register for PennFIRS On-Line (Emergency Reporting) please send an e-mail to with the following information:
FDID (5 digit number only):
Fire Department/Company Name:
Fire Department Street Address (No PO Box):
Fire Department/Company Mailing Address:
Department Phone Number:
Contact Name:
Contacts Phone Number:
Contacts E-mail Address:
What incident software are you currently using:
The OSFC will verify your information and create your fire company/department account. Your designated contact will receive an email with instructions on how to set up a program and receive training.  All submissions to this office will be verified prior to establishment of PennFIRS On-Line account activation.  


To participate in NFIRS fire departments must have an FDID, a Fire Department Identification Number.  This is a five-digit number assigned to each department. In Pennsylvania, Fire Department Identification Numbers are assigned by the State Fire Commissioner. PA FDID’s are five-digit numbers consisting of a two-digit number for the county and a unique three-digit number assigned to the department by a county agency or association. This three digit number could be a company, station, zone or district number. 

Departments should always check with the OSFC or your county EMA/911 agency before beginning to use an FDID.  A list of FDID #s can be found here:   Pennsylvania FDID List by County.pdf


Emergency Reporting  (Penn FIRS) Training

OSFC is currently offering Emergency Reporting training across the state.  Training consists of how to use the Emergency Reporting System including setting up and management of accounts, creating incident reports, the incident report approval process, system reports available, importing process for non-Emergency Reporting users, and various other topics related to incident reporting and system features.

Any department that is interesting in hosting a training session should contact Kraig Herman at

Requirements for hosting are as follows:  

1) Indoor classroom with minimum seating capacity of 20

2) High reliability broad band internet connection

3) Sufficient wi-fi connectivity for all expected students

4) Projector and/or large panel display capable of accepting a computer video/audio input


Training sessions currently scheduled can be found here: Upcoming Emergency Reporting.pdf